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Board of Commissioners Business Meeting Agenda
May 11, 2021 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the May 4, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.

6.

Prior Approved Items

1.

In the Matter of approving the release of an RFP on Foothills Blvd. Rick Vaughn Tax/Property Sales

Background: The Board of Commissioners for Klamath County are initiating this Request for Proposal (RFP) as they seek qualified firms to develop property currently owned by the County that rests on the Foothills site. The County envisions this property, or a large majority of it, be used for the development of new housing units (including single-family, multi-family, and apartments).

Fiscal Impact: No Fiscal impact.


Recommended Motion:  Approve the release and authorize KCEDA to issue the RFP on behalf of Klamath County for Master Development of Klamath County owned property on Foothills Blvd. further described as Map taxlot 3809-03500-00400.  No Fiscal Impact.


2.

Prior Approved. In the matter of approving a quote for fencing materials for Project Homefront. Aaron Hartman, Community Corrections

Background: Klamath County applied for and was awarded a grant from Oregon Community Foundation to purchase and renovate a motel property. A portion of the grant award is subject to a hold back in order to fund repairs necessary to prepare the property for occupancy. All repairs must be completed and all grant holdback amounts fully distributed by June 30th, 2021. Any grant holdback amount remaining at June 30th, 2021 will be forfeited.

Community Corrections is replacing the fence and needs to purchase material. Corrections will purchase and material and submit the invoice to OCF for reimbursement from the holdback fund. Community Corrections obtained the following quotes:

Diamond Home Improvement $24,222.67
Home Depot $20,857.55
Cashway cannot get the materials so did not provide a physical quote.
JP Wholesale cannot get the materials so did not provide a physical quote. 

Community Corrections would like to order the material from Home Depot; they currently have everything in stock at the Klamath location.

Fiscal Impact: $20,857.55 from Community Corrections Operating Budget. 

Recommended Motion: Matter was approved in an administration meeting on May 4th, 2021 by Commissioner DeGroot and Commissioner Boyd. Fiscal Impact: $20,857.55 from Community Corrections Operating Budget. 

Documents:
  1. 14595.pdf
3.

Prior Approved. In the matter of approving a quote for flooring materials for Project Homefront. Aaron Hartman, Community Corrections

Background: Klamath County applied for and was awarded a grant from Oregon Community Foundation to purchase and renovate a motel property. A portion of the grant award is subject to a hold back in order to fund repairs necessary to prepare the property for occupancy. All repairs must be completed and all grant holdback amounts fully distributed by June 30th, 2021. Any grant holdback amount remaining at June 30th, 2021 will be forfeited.

Community Corrections is replacing the flooring and needs to purchase material. Corrections will purchase and material and submit the invoice to OCF for reimbursement from the holdback fund. Community Corrections obtained 3 quotes:

Costco Mohawk Home Clay Canyon Teak $19,179.64
Home Depot Pergo Marigold Oak $24,294.03
Home Depot Pergo Wild Natural Walnut $20,005.38

Community Corrections would like to order the Walnut from Home Depot. It is the best option for durability, matching to floor transitions, and accessibility. 

Fiscal Impact: $20,005.38 from Community Corrections Operating Budget. 

Recommended Motion: Matter was approved in an administration meeting on May 4th, 2021 by Commissioner DeGroot and Commissioner Boyd. Fiscal Impact: $20,005.38 from Community Corrections Operating Budget. 
Documents:
  1. 14594.pdf
7.

Public Hearings

1.

TIME CERTAIN 8:45am: In the matter of holding the second and final hearing on proposed Ordinance #21.08-BOCC

Background: The proposed revisions will not require a licensee to obtain a license from OLCC if there is no alcohol to be permitted on the premises at any time.  

Fiscal Impact: Publication costs to the Herald and News for the hearings - $131.99

Recommended Motion: Hold the second and final hearing for discussion and the taking of public testimony (if any) on the proposed Ordinance.  Fiscal impact: Publication costs to the Herald and News for the hearings - $131.99.

Documents:
  1. 5-11-21 2nd hrg.pdf
1.1.

In the matter of Ordinance #21.08 revising the Klamath County Code, Chapter 601, Social Games-BOCC

Background:  The Board of County Commissioners held the two hearings for the taking of testimony and consideration on April 27, 2021 and May 11, 2021. The ordinance is attached for final action.

Fiscal Impact: None

Recommended Motion:  Adopt and sign attached Ordinance 21.08 revising Klamath County Code, Chapter 601, Social Games.  Fiscal impact: None.
8.

Bids/Awards/Proposals

1.

In the Matter of Acceptance of a bid for the KCR Construction – Phase 1 Grading Project.-Dan Golden, Juvenile Department Director.

Background:   Klamath County issued an Invitation to Bid on March 31, 2021 for preliminary site work, grading, and utility relocation for the KCR Construction project. The bid period closed on April 27, 2021. Two bids were received:  Bogatay Construction of Klamath Falls bid $777,777. Rocky Mountain Construction of Klamath Falls bid $432,558. The Juvenile Department recommends accepting the bid by Rocky Mountain Construction for $432,558. Funding will be reimbursed to Klamath County by the State of Oregon from Lottery bonds awarded in 2017.   

Fiscal Impact:   The juvenile department will expend $432,558 from the KCR Construction Project fund. $432,558 in Oregon Lottery bond funds will be reimbursed to Klamath County from the State of Oregon by and through the Klamath County Juvenile Department.

Recommended Motion: The Board of Commissioners of Klamath County, Oregon hereby approve the bid of $432,558 by Rocky Mountain Construction for the KCR Construction – Phase 1 grading Project. The juvenile department will expend $432,558 from the KCR Construction Project fund. Funding of $432,558 in Lottery bond funds will be reimbursed to Klamath County by the State of Oregon.
9.

Orders

1.

In the matter of appointing Daneen Dail to the Klamath Falls Forest Estates Unit 2 Special Road District Board. - BOCC

Background: The KFFE Unit 2 Special Road District Board has a vacancy and has recommended the appointment of the above named individual who is willing, able and eligible to serve a term on the Board commencing this day and expiring December 31, 2023.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Daneen Dail to the Klamath Fall Forest Estates Unit 2 Special Road District Board.

2.

In the matter of appointing Gayle Maddock to the Bly Vector Control District Board. - BOCC

Background: The Bly Vector Control District Board has a vacancy and has recommended the appointment of Gayle Maddock who is willing, able and eligible to serve a term on the Board commencing this day and continuing until December 31, 2022.

Fiscal Impact: None

Recommended Motion
: Approve and sign the attached Order appointing Gayle Maddock to the Bly Vector Control District Board.  
3.

In the matter of appointing Jessica Benterou, Audrey Collins and Karen Bradley to the Rainbow Park Pine Ridge Estates Special Road District Board. - BOCC

Background: The Rainbow Park Pine Ridge Estates Special Road District Board has vacancies.  The above named individuals are willing, able and eligible to serve a term on the Board as follows:
Jessica Benterou commencing this day and expiring December 31, 2023.
Audrey Collins commencing this day and expiring December 31, 2021.
Karen Bradley commencing January 1, 2020 and expiring December 31, 2022.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Jessica Benterou, Audrey Collins and Karen Bradley to the Rainbow Park Pine Ridge Estates Special Road District Board.

10.

Agreements

1.

In the matter of a Memorandum of Understanding between Klamath County Public Works and Klamath County Community Corrections for Equipment Rental. Jeremy Morris, Public Works

Background: This Memorandum of Understanding allows Klamath County Public Works to provide Klamath County Community Corrections with various pieces of Equipment for the purpose of parking lot repairs and vegetation cleanup at 5225 The Dalles-California Hwy (97) in Klamath Falls, Oregon.
 
Fiscal Impact:  Income not to exceed $20,000 to the Road Department Operating Budget, and expense not to exceed $20,000 from the Community Corrections Operating Budget.

Recommended Motion:  Board to approve the Memorandum of Understanding between Klamath County Public Works and Klamath County Community Corrections, and authorize the Public Works Director and the Community Corrections Director to sign. This agreement will be effective from May 1, 2021 through June 30, 2022.  Fiscal Impact not to exceed $20,000 income to the Road Department Operating Budget, and not to exceed $20,000 expense from the Community Corrections Operating Budget.
2.

In the matter of Approval of Amendment #19 to Agreement #159817 Intergovernmental Agreement (IGA) for Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County, acting by and through Klamath County Public Health (KCPH). – Jennifer Little, Public Health

Background:  Amendment 19 updates Program Element 01 State Support for Public Health and adds significant funding to support COVID response work through fiscal year 2023. With the support of this funding public health will be able to hire, train, and retain staff to support communicable disease response work for a minimum of two years. Additionally, expenses for isolation and quarantine, wrap around support services, and community partner support will be supported through this funding. The agreement remains effective through June 30, 2021. 

Fiscal Impact:  Fiscal impact is additional grant revenue of $1,635,174 to Clinic Nursing sub department 4044. Funding can be utilized through fiscal year 2023, with unused funding rolling forward each year during that timeframe.  

 
Recommended Motion:  Move to approve of Amendment #19 to Agreement #159817 Intergovernmental Agreement (IGA) for Financing of Public Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County Public Health. Fiscal impact is additional grant revenue of $1,635,174 to Clinic Nursing sub department 4044. Funding can be utilized through fiscal year 2023, with unused funding rolling forward each year during that timeframe.  Authorize Department Head to sign. 

Documents:
  1. 159817-19.pdf
3.

In the matter of approving a rental agreement between Crescent Community Club and Klamath County Public Health– Jennifer Little, Public Health

Background:  During the COVID-19 response, it is essential that Klamath County Public Health (KCPH) ensures vaccine accessibility for community members throughout Klamath County. KCPH hosted vaccination events in Crescent March 17 and April 14 in Crescent at the Crescent Community Club (CCC). There is still unmet need, so KCPH will host another one on May 15, 2021 to serve the citizens of north county. CCC is providing the space free of charge. They still have the $100 refundable security deposit on file from the first event in March. 

Fiscal Impact:  None.

 
Recommended Motion:  Move to approve the rental agreement between Klamath County Public Health and Crescent Community Club. Authorize department head to sign. 

4.

In the matter of approving an overdose detection mapping application program (ODMAP) agreement between the Washington/Baltimore High Intensity Drug Trafficking Area (W/B HIDTA) and Klamath County Public Health – Jennifer Little, Public Health

Background:  This agreement provides for the use of near real-time drug overdose surveillance of known and suspected overdose events occurring nationwide and locally. The purpose of this agreement is to enable participating agencies to develop effective strategies for addressing overdose incidents occurring in their jurisdictions. In addition, it will enhance the development of regional strategies designed to prevent the spread of substance use disorders resulting in overdose incidents. Furthermore, it will provide liaison, coordination and resource assistance in the collection, storage, exchange, dissemination and analysis of ODMAP data for participating agencies. This work is being completed as part of the PE 62 overdose prevention workplan. 

Fiscal Impact: No fiscal impact 

Recommended Motion:  Move to approve the overdose detection mapping application program agreement between the Washington/Baltimore High Intensity Drug Trafficking Area (W/B HIDTA) and Klamath County Public Health. Authorize department head to sign.
Documents:
  1. ODMAP approval.pdf
5.

In the matter of approving Amendment #4 to Agreement # 157110 Intergovernmental Agreement (IGA) between the State of Oregon, acting by and through its Department of Human Services (DHS) and Oregon Health Authority (OHA) and Klamath County Public Health (KCPH). –Jennifer Little, Public Health

Background:  Amendment # 4 to Agreement 157110 updates the effective agreement to continue the My Future My Choice Program with participating schools through June 30, 2022.  My Future My Choice is a voluntary, DHS-developed, middle school sexual health curriculum, which meets the requirements of OAR 581-022-1440. MFMC provides age-appropriate sexuality education as an integral part of the health education curriculum. 

Fiscal Impact: Grant revenue of $19,700.00 to Health Promotion Disease Prevention (sub department 4049), for a total agreement amount of $78,800.

Recommended Motion:  Move to approve Amendment #4 to Agreement # 157110 between the State of Oregon, acting by and through its Department of Human Services and Oregon Health Authority and Klamath County Public Health. Net fiscal impact is grant revenue of $19,700.00 to Health Promotion Disease Prevention (sub department 4049), for a total agreement amount of $78,800. Authorize the Department Head to sign the agreement.  
Documents:
  1. 157110-4.pdf
6.

In the matter of the BOCC authorizing museum manager Todd Kepple to sign agreement with Adkins Engineer & Surveying for design of a deck beside the Baldwin Hotel Museum. Todd Kepple, Klamath County Museum

Background: The Klamath County Museum plans to remove a dilapidated set of wooden stairs from the side of the Baldwin Hotel Building, and hire a contractor to build a new deck and partial set of stairs. Adkins has quoted a cost of $2,500.00 to $3,000.00 to produce a design, structural calculations, plans, and details for permit.

Fiscal Impact: Not to exceed $3,000 from Museum department budget.

Recommended Motion: That the Klamath County Board of Commissioners authorize museum manager Todd Kepple to sign agreement with Adkins Engineer & Surveying for design of a deck beside the Baldwin Hotel Museum. Fiscal impact not to exceed $3,000 from Museum department budget.
7.

In the matter of approving the Coronavirus Business Relief grant Amendment #1 between the State of Oregon and Klamath County, Grant No. 2515. Vickie Noel - Finance

Background:  The Federal Government through the State of Oregon is offering additional grant funds to Klamath County for distribution to businesses impacted by the most recent status change from high risk to extreme risk of COVID19.  This grant expires on December 31, 2021.

Fiscal Impact: $602,773.34 Revenues to the COVID19 Pandemic Grant Fund.

Recommended Motion:  Approve and authorize the Chair to sign, Amendment #1 to the grant agreement for Coronavirus Business Relief.  Fiscal Impact is $602,773.34 revenue to the COVID19 Pandemic Grant Fund. 

11.

Grants

1.

In the matter of approving Community Corrections to apply for the 21-23 Oregon Criminal Justice Commission’s Justice Reinvestment Grant and authorize Aaron Hartman to sign. Aaron Hartman, Community Corrections

Background:  In 2013 House Bill 3194, the Justice Reinvestment Act, passed the Oregon Legislature. This created the Justice Reinvestment Grant Program (JRI). The goals of JRI are to reduce Oregon prison populations while increasing public safety and holding Justice Involved Individuals (JIIs) accountable. The avoided operational prison costs are reinvested in the state’s local public safety systems through the Criminal Justice Commission. These grant funds must be used on community-based sanctions, services, and programs. 

Klamath County formed the Klamath Justice Advancement Collaborative (KJAC) in response to the JRI opportunity and has been awarded grant monies for KJAC’s programs every biennium since the grant program implementation. KJAC is administered by Klamath County Community Corrections and funds programs with the Sheriff’s Office, the District Attorney, and Klamath Crisis Center. 

In addition to previous JRI metrics, the next grant biennium is focusing on imbedding equity in justice reinvestment. The 2021-2023 JRI grant application will include criteria to increase the equity focus towards racial and ethnic minorities, women, LBGTQIA+, and other historically underserved communities. The application has been split into two parts. This first round is to determine gaps in the criminal justice system and is due May 15th. The second application will focus on programs and budget and will be due August 25th. 

Fiscal Impact:  No fiscal impact.

Recommended Motion:  Motion to approve Community Corrections to apply for round one of the 21-23 JRI Grant and authorize Aaron Hartman to sign. Fiscal Impact: No fiscal impact.

12.

Other County Business

1.

In the matter of a declaration of Surplus Property. Jeremy Morris, Public Works

Background:  In October of 2020, Klamath County Public Works purchased a new Paint Striper Truck.  Lake County is in need of a functional Line Paint Truck, and would like to purchase the replaced 2001 Peterbuilt for $80,000.00.  Public works mentioned the Paint truck was going to be sold to the Oregon Road Officials group and for interested counties to get in touch with Klamath County.  Lake County was the only county to express interest.   Klamath County Public Works would like the Board of County Commissioners to declare the 2001 Peterbuilt Paint Striper Truck, VIN #1NPZH08X01D713436 as surplus property.

Fiscal Impact:  $80,000.00 Income to the Road Department Operating Fund.

Recommended Motion:  Board to declare the 2001 Peterbuilt Paint Striper Truck as surplus property, and authorize the Liason Commissioner to sign the property disposition request.  Fiscal Impact is $80,000.00 income to the Road Department Operating Fund. 
2.

In the matter of Klamath County Solid Waste is seeking authorization to spend outside the spending authority to purchase one used vehicle from Klamath County On-Site Division. Tom Crist, CDD-Solid Waste

Background: Klamath County On-Site Division is selling there used 2018 Dodge Journey SUV. Per County Contracting Policies & Procedures section, (2.32) Used Vehicles are exempt from the Competitive Process for the purchase; however the negotiated purchase price of $14,243 is over the authorized spending limits of the department. All purchases outside the spending authority of $10,000 must be prior approved by the BOCC. This request is for authorization to spend $14,243 from the Solid Waste Equipment Reserve Fund.      

Fiscal Impact: $14,243 from the Solid Waste Equipment Reserve Fund.

Recommended Motion: That the Klamath County Board of Commissioners authorize the Solid Waste Division to spend outside the spending limits of $10,000 to purchase one (1) used 2018 Dodge Journey SUV from Klamath County On-Site Division; Fiscal impact $14,243 from the Solid Waste equipment reserve fund. 

13.

Commissioner Reports

14.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org