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Board of Commissioners Business Meeting Agenda
May 4, 2021 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

1.

To Give Public Comment, You May Attend The Meeting In Person Or Join The Meeting Remotely. To Join Remotely, Click The Link Or Call The Number Below:

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4.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the April 27, 2021 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.

5.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards: - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Fiscal Impact:  None

5 Years

Richard Tweedell - Library
Misty Mell – Sheriff’s Office


15 Years
Lisa Kessler – Clerk’s Office


Recommended Motion:   Read above names for the record.

Documents:
  1. 20210420112342.pdf
6.

Prior Approved Items

1.

In the matter of a direct appointment for contract for services for the Wesgo Private Lift Station Capacity and Fee Study. Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to enter into a direct appointment with SHN to prepare a capacity and fee study for the private Wesgo Pump Station that Klamath County is a part owner and user.  SHN is currently working with the City of Klamath Falls on regional wastewater planning for public services for this area, so are familiar with the project, region, lift station, etc.  Fiscal impact is $14,000.00, however part or all of this effort will be reimbursed by future connections to the private lift station.  The actual amount is to be determined by future meetings with the four existing owners of the private lift station.

OAR 137-048-0200 states that contracting agencies may enter into a Contract directly with a Consultant without following the competitive bidding procedures if the estimated fee to be paid does not exceed $100,000.00.  In addition, the 2020 Klamath County contracting policies and procedures section 3.15, Selection for Architect or Engineering Services (1) allow use direct appointment if estimated fee is less than $50,000.00.

Fiscal Impact:  $14,000.00 expenditure to the Road Operating Budget, however all or part may be reimbursed.

Recommended Motion:  Previously approved at the April 20, 2021 Board of Commissioners’ Administrative Meeting.

2.

In the matter of an authorization to issue an Invitation For Bids for the 2021 Sprague River (Ivory Pine Rd) Bridge replacement project. Jeremy Morris, Public Works

Background: Klamath County Public Works is requesting authorization to issue an Invitation For Bids for the 2021 Sprague River (Ivory Pine Rd) Bridge replacement project. The work will generally consist of removing an existing multi-span, two-lane, timber bridge and constructing a new reinforced concrete bridge with precast concrete box beams.  The work is located on Ivory Pine Road near Bly, Oregon.  The engineers estimate for this project is $1,430,000.00.

Fiscal Impact:  Fiscal Impact is none.

Recommended Motion:  Previously approved at the April 20, 2021 Board of Commissioners’ Administrative Meeting.
7.

Orders

1.

In the matter of appointing Campbell Kness to the Bonanza Langell Valley Vector Control District Board. - BOCC

Background: The Bonanza Langell Valley Vector Control District Board has a vacancy and has recommended the appointment of the above named applicant who is willing, able and eligible to serve a term on the Board commencing this day and continuing until December 31, 2024.

Fiscal Impact: None

Recommended Motion: Approve and sign the attached Order appointing Campbell Kness to the Bonanza Langell Valley Vector Control District Board.  

2.

In the matter of appointing Kathy Nelson and William Johnson to the Museum Advisory Board. - BOCC

Background: The Museum Board has a vacancies and has recommended the appointment of the above named individuals who are willing, able and eligible to serve a term on the Board commencing this day and expiring December 31, 2021.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Kathy Nelson and William Johnson to the Museum Board.

8.

Agreements

1.

In the matter of executing the contract between Klamath County and Rocky Mountain Construction, LLC for the 2021 Klamath Falls Urban Area ADA Ramps project. Jeremy Morris, Public Works

Background:  The Board of County Commissioners awarded the bid for the above referenced project on April 20, 20021.  Execution of the contract finalizes the award and authorizes Rocky Mountain Construction, LLC to commence with the project. 

Fiscal Impact:  $947,201.50 expenditure to the Road Operating Budget.
 
Recommended Motion:  Board to approve and sign the contract between Klamath County and Rocky Mountain Construction, LLC for the 2021 Klamath Falls Urban Area ADA Ramps project.  Fiscal impact is $947,201.50 expenditure to the Road Operating Budget.
2.

In the matter of accepting an agreement between the State of Oregon, by and through the Oregon Military Department, Office of Emergency Management, (OEM) and Klamath County. Vickie Noel - Finance

Background:  Federal Funding is being provided by FEMA and administered by the OEM for the COVID-19 emergency during the period of January 20, 2020 and continuing at 100% reimbursement through September 30, 2021.  Reimbursements of 75% continue through June 30, 2027.  This contract is required to receive federal disaster relief funding for Public Assistance for DR-4499-OR.

Fiscal Impact:  To be determine based on projects submitted and accepted by FEMA.

Recommended Motion:  Board to approve and authorize chair to sign the agreement between OEM and Klamath County.  Fiscal impact will be determined based on projects submitted and accepted by FEMA.

3.

In the Matter of Approving a Grant Agreement with the Oregon Military Department, Office of Emergency Management. - Brandon Fowler KCSO-EM

Background: This project provides resources for updating Klamath County’s Ready Set Go initiative related to evacuation procedures and community outreach. These efforts will be undertaken by partners including: Klamath County Emergency Management and Klamath County Fire Prevention Cooperative.

Fiscal Impact: Total project cost is $64,000.00.  The grant provides funding in the amount of $48,000.00 (75%) into General Fund Sheriff’s Office Emergency Management with matching funds of $16,000.00 (25%) being contributed as in-kind match by Klamath County Fire Prevention Cooperative. 

Recommended Motion:  To approve and authorize the Sheriff to sign a grant agreement with the Oregon Military Department, Office of Emergency Management.  Fiscal impact is $48,000.00 in grant revenue into General Fund Sheriff’s Office Emergency Management, with an in-kind match contribution of $16,000.00.
Documents:
  1. BOCC_Packet.pdf
4.

In the Matter of Approving a Grant Agreement with the Oregon Military Department, Office of Emergency Management. Brandon Fowler - KCSO-EM

Background: This project provides for continued efforts to identify and document for future mitigation programs current fire fuels needing reduction within the Wildland Urban Interface (WUI). These efforts will be undertaken by partners including Klamath County Fire District #1, Keno Fire, KC Emergency Management.


Fiscal Impact: Total project cost is $164,003.25.  The grant provides funding in the amount of $123,002.25 (75%) into General Fund Sheriff’s Office Emergency Management with matching funds of $41,000.25 (25%) being contributed by Klamath County Fire District #1 and Keno Fire and are made up of cash contributions to the project as well as in-kind match. 


Recommended Motion:  To approve and authorize the Sheriff to sign a grant agreement with the Oregon Military Department, Office of Emergency Management.  Fiscal impact is $123,002.25 in grant revenue into General Fund Sheriff’s Office Emergency Management, with matching funds or in-kind match contribution of $41,000.25.

5.

In the matter of entering into an agreement with Consolidated Telecom Inc for the Corrections Communication Service. Chris Kaber-Sheriff


Background: Klamath County Sheriff’s Office – Corrections, awarded a contract, after a Request for Proposal, to Consolidated Telecom Inc to provide Corrections Communications Solutions including Adult in Custody (AIC) telephone, video visitation and optional correctional grade tablet services to the Klamath County Jail.  The contract has been finalized and reviewed. 


Fiscal Impact: Revenue estimated between $6,000 and $8,000 a month into Corrections Inmate General Welfare Fund.


Recommended Motion: Motion to enter to agreement with Consolidated Telecom Inc to provide Klamath County Corrections with Communication Solutions.  Revenue estimated between $6,000 and $8,000 a month into Corrections Inmate General Welfare Fund.
6.

In the matter of The Klamath County Sheriff requesting approval to accept a grant from the Oregon State Parks and Recreation Department. Chris Kaber-Sheriff

Background: The Sheriff is requesting approval to sign and enter into a grant agreement with the Oregon State Parks and Recreation Department for funding to support off highway vehicle law enforcement. The grant pays part of the cost of a patrol deputy and seasonal deputy for the purpose of rural patrol ATV enforcement and safety education.


Fiscal Impact: The fiscal impact is expected to be $57,822 revenues to the Sheriff’s Office-Patrol Division for the period beginning July 1, 2021 through June 30, 2023. There is a matching funds commitment of $17,077.50 which is currently budgeted within the Sheriff’s Office Patrol Division operating expenses.
 
Recommended Motion:  Approve the Sheriff to accept grant funding and sign the grant agreement in the amount $57,822 from the Oregon State Parks and Recreation Department in effect from July 1, 2021 through June 30, 2023. The grant includes County matching funds commitment of $17,077.50.
9.

Commissioner Reports

10.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org