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Board of Commissioners Business Meeting Agenda
January 5, 2021 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

1.

To Give Public Comment, You May Attend The Meeting In Person Or Join The Meeting Remotely. To Join Remotely, Click The Link Or Call The Number Below:

Join from the meeting link:
https://klamathcounty.my.webex.com/klamathcounty.my/j.php?MTID=mf0504a2962e7569846ef1526f126d3cf

Join by phone: 
1-408-418-9388 United States Toll
Access code: 126 730 6599
Password: 38762876

4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the December 22, 2020 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of
Commissioners for the Business Meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented.
6.

Prior Approved Items

1.

In the Matter of Appointing Diana Warrick to the Budget Committee. - BOCC

Background: The Budget Committee has a vacancy and Diana Warrick has applied for said vacancy.

Fiscal Impact: None

Recommended Motion:  In the Finance Meeting on December 22, 2020, the Board of Commissioners motioned and approved the appointment of Diana Warrick to the Budget Committee commencing January 1, 2021 and expiring December 31, 2023.
Documents:
  1. 20201222141409.pdf
7.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Fiscal Impact:  None

5 Years                                               15 Years

Brendan Thorson – Fairgrounds        Jeanette Spillane – Solid Waste                   
Mary Lou Wilton – Public Works

30 Years                                            35 Years
Patrick Cahill - Public Works              Melina Johnson - District
                                                           Attorney's Office


Recommended Motion:   Read above names for the record.

Documents:
  1. 20201218122530.pdf
8.

Orders

1.

In the matter of appointing David Noble to the Weed Control Advisory Committee. - BOCC

Background: The Weed Control Advisory Committee has a vacancy. The above named individual is willing able and eligible to serve a term on the Board commencing this day and expiring January 5, 2024.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing David Noble to the Weed Control Advisory Committee.
2.

In the matter of appointing John Buckles to the Pine Grove Highland Special Road District Board. - BOCC

Background: The Pine Grove Highland Special Road District Board has a vacancy and has recommended the appointment of the above named applicant who is willing, able and eligible to serve a term on the Board commencing January 1, 2021 and expiring December 31, 2023.
Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing John Buckles to the Pine Grove Highland Special Road District Board.

3.

In the matter of appointing Nicole Stalbird and Richard Maddux to the Goldfinch Special Road District Board. - BOCC

Background: The Goldfinch Special Road District Board has vacancies and has recommended the appointment of the above named applicants who are willing, able and eligible to serve a term on the Board commencing January 1, 2021 and expiring as follows: Nicole Stalbird expiring December 31, 2023 and Richard Maddux expiring December 31, 2021.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Nicole Stalbird and Richard Maddux to the Goldfinch Special Road District Board.

4.

In the matter of appointing Glen Sitz to the Cedar Trails Special Road District Board. - BOCC

Background: The Cedar Trails Special Road District Board has a vacancy and has recommended the appointment of the above named applicant who is willing, able and eligible to serve a term on the Board commencing January 1, 2021 and expiring December 31, 2023.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Order appointing Glen Sitz to the Cedar Trails Special Road District Board.

9.

Agreements

1.

In the matter of approving a Hotel Rate Agreement between Cerulean Hotel and Klamath County, acting by and through Klamath County Public Health (KCPH). – Jennifer Little, Director

Background: On October 26, 2020 KCPH received board approval to issue Request for Quotes for hotels for isolation and quarantine accommodations. Under this agreement KCPH will have available a minimum of one room and up to 10 rooms for the purpose of isolation or quarantine for individuals diagnosed or at risk of communicable diseases that pose a significant public health risk. The agreed upon rates are $89 per night, $623 per week or $2000 per month with a $100 refundable security deposit. This agreement will be in effect on the date fully executed for a term of one year, with the option to extend the agreement for four additional one-year terms.

Fiscal Impact: $100 refundable security deposit. Additional costs will depend on the need.

Recommended Motion:
  Move to approve a Hotel Rate Agreement between Cerulean Hotel and Klamath County, acting by and through Klamath County Public Health (KCPH). Fiscal impact is $100 and additional costs will depend on need. Costs to be paid from Public Health COVID response grant funding, sub department 4044.
2.

In the matter of approving the extension of the CivicPlus agreement - Jessica Chastain, IT Director

Background: Klamath County entered into an agreement with CivicPlus, which was approved on December 13, 2016.  This was for a three-year agreement with CivicPlus for the Klamath County Website, Legislative Management, and Emergency Management Notification Software.  The contract states that after the first 3 years, we could extend for two one-year renewals.

Fiscal Impact: Total fiscal impact of $15,509.71, an expenditure of $8,609.17 from Technology Maintenance and $6,900 from Sheriff Office, Emergency Management.

Recommended Motion: Move to approve a one-year renewal with CivicPlus and pay the yearly maintenance fee of $15,509.71.  With Technology Maintenance paying $8.609.17 and Sheriff Office, Emergency Management paying $6,900.  Authorize the IT Director to sign the invoice.


3.

In the matter of approving the PayGOV.US, LLC Agency Service Agreement with Klamath County. Vickie Noel - Treasurer

Background: Animal Control is currently using Pay Pal to collect fees from customers who would like to pay via credit card through Shelter Track, the Animal Control licensing software.  Pay Pal is not an approved depository with the State of Oregon Treasury department therefore, Klamath County is required to change vendors.  PayGOV will directly interact with Shelter Track and the funds will be delivered immediately from Wells Fargo Bank (an approved depository) to the County’s bank account with Umpqua Bank.  There are no fees charged to the County, the convenience fee is paid by the customer and is paid directly to PayGOV in a separate transaction from the licensing fee.

Fiscal Impact: None

Recommended Motion:  Motion to approve and authorize Treasurer to sign an Agency Service Agreement with PayGOV.US, LLC.  There is no fiscal impact.

10.

Other County Business

11.

Commissioner Reports

12.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org