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  Board of Commissioners Business Meeting Agenda
August 20, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the August 13th, 2019 business meeting. - BOCC

Background: Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 
5.

Prior Approved Items

1.

PRIOR APPROVED: In the matter of approving and executing the RS-19-77-21 2019 Klamath County Transportation Safety Plan Update Grant. Jeremy Morris, Public Works

Background: On June 12, 2018 the Board of County Commissioners approved the Public Works Department to apply for funding to update our Transportation System Plan (TSP).  The attached Grant Application will result in the creation of a Transportation Safety Action Plan (TSAP) to identify goals and strategies necessary to deliver upon a defined vision to improve safety.  The TSP and TSAP go hand in hand and will reduce overall consultant costs for public outreach and travel costs.  The cost estimate for the project is $100,000.00.  Klamath County would match 20%.

Fiscal Impact:  $80,000.00 income and $20,000.00 expenditure to the Road Operating Budget.

Recommended Motion:  Previously approved at the July 30, 2019 Board of Commissioners’ Administrative Meeting.
6.

Orders

1.

In the matter of the Klamath County Treasurer to distribute proceeds from the sale of tax foreclosed properties Rick Vaughn Tax/Property Sales

Background: When property has been subjected to tax foreclosure for nonpayment of taxes and interest and not redeemed within the two year redemption period, the property is deeded to the County by the Tax Collector; and any property owned by the County and not in use for County purposes is offered for sale to the public. On Aug 9-10, 2018 and Mar 15, 2019, the County held public sales and after the County Treasurer deducted the County’s expenses and cost from the sale, there remains a sum of $634,998.05 to be distributed as required by ORS 311.390 and in accordance with ORS 275.275.

Fiscal Impact: $634,998.05 Expenditure from the County Properties Trust-Agency Fund


Recommended Motion: Approve and execute the attached Order. Fiscal Impact $634,998.05 Expenditure from the County Properties Trust-Agency Fund.

2.

In the matter of executing an order for Abutter’s Rights to Homedale Road for Lots 9, 10, and 11 of Tract 1420 of Sherwood Forest in Klamath County, Oregon. Jeremy Morris, Public Works

Background: The current developer requested to restore access to some of the lots as presented and agreed to in a Work Session meeting in June 2019, on Homedale Road between Shasta Way and Foothills Blvd as shared access between Lots 10 and 11 and a single access to Lot 9.  This order establishes conditions of approval.

Fiscal Impact:  None

Recommended Motion:  Board approve and execute the order for Abutter’s Rights to Homedale Road for Lots 9, 10, and 11 of Tract 1420 of Sherwood Forest in Klamath County, Oregon.  Fiscal Impact is none.
7.

Agreements

1.

In the Matter of Approving the Klamath County Sheriff to sign a Memorandum of Understanding between the Klamath County Sheriff’s Office-Corrections and Lake County Community Justice.-Chris Kaber, Sheriff

Background: Klamath County Corrections will lease 730 jail bed days to Lake County Community Justice for housing inmates for the fiscal period beginning July 1, 2019 and ending June 30, 2020. The agreement addresses the type and frequency of jail bed usage in accordance to Senate Bill 1145, medical expense mitigation, billing procedures, liability concerns and termination options.

Fiscal Impact: The memorandum of understanding will provide for $61,000 in revenue to the Klamath County Corrections department of the Sheriff’s Office which had been planned for in the 2019-2020 budget year.

Recommended Motion: Approve the Sheriff to enter into and sign the Memorandum of Understanding between Klamath County Sheriff’s Office-Corrections and Lake County Community Justice whereby Lake County will pay $61,000 to Klamath County Corrections for the leasing of 730 jail bed days during the period of July 1, 2019 through June 30, 2020.

2.

In the matter of agreement No. 19-PA-11060200-027 between the Fremont-Winema National Forest and Klamath County for Weed Control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The purpose of this agreement is to treat noxious weed-infested areas at various locations on the Chemult, Chiloquin, Klamath, and Bly Ranger Districts in accordance with the provisions as outlined in the attached agreement.

Fiscal Impact:  Income of up to $30,000.00 to the Weed Control Budget

Recommended Motion:  Board approve and sign agreement No. 19-PA-11060200-027 between the Fremont-Winema National Forest and Klamath County for Weed Control.  Fiscal impact is up to $30,000.00 income to the Weed Control Budget.
3.

In the matter of an Agreement between Klamath County Public Works and the City of Klamath Falls for Chip Sealing Services. Jeremy Morris, Public Works

Background:  The City of Klamath Falls has requested assistance with street maintenance.  This agreement will allow Klamath County to perform chip seals to the City of Klamath Falls and be reimbursed per the attached specifications during the summer of 2019.  This has occurred for many years in a row without an agreement.  This will ensure both parties understand conditions such as warranty, responsibility for painting, etc. 

Fiscal Impact:  No Fiscal Impact to the Road Operating Fund, however revenues and expenditures will be increased up to $120,750.00.

Recommended Motion:  Board to approve and execute, and authorize Public Works Director to sign the Agreement between Klamath County Public Works and the City of Klamath Falls.  No Fiscal Impact to the Road Operating Fund, however revenues and expenditures will be increased up to $120,750.00.
4.

In the matter of Approval of Amendment #2 to Agreement # 154729 Intergovernmental Agreement (IGA) for the provision of Environmental Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County Public Health. – Jennifer Little, Director

Background:  Agreement # 154729, which became effective July 1, 2017, delegates the authority to provide environmental health inspections of licensed facilities to Klamath County Public Health (KCPH). This agreement also authorizes KCPH to assess fees for these services. In accordance with Oregon Revised Statutes (446.425, 448.035, and 624.490) KCPH must pay a remittance percentage of fees to the state.  The funds from these remittance payments are used for technical support of the statewide licensing system, as well as other state functions that support local public health authorities. Amendment 2 updates the remittance factor for food facilities from 10.88% to 17.4%.  

Fiscal Impact:  Estimated revenue of $240,000 to Public Health Environmental Health (sub department 4041). Estimated expense from payment of remittance fees for food facilities, as well as tourist (15%) and pool facilities ($45 per license) of $22,000. These estimates are based on the current number of facilities currently operated in Klamath County, and are subject to change as facility numbers increase or decrease.

Recommended Motion:  Move to approve Amendment #2 to Intergovernmental Agreement (IGA) # 154729 for the provision of Environmental Health Services between the State of Oregon, Oregon Health Authority (OHA), and Klamath County Public Health. Fiscal Impact is estimated revenue of $240,000 to Public Health Environmental Health (sub department 4041). Estimated expense from payment of remittance fees for food facilities, as well as tourist (15%) and pool facilities ($45 per license) of $22,000. These estimates are based on the current number of facilities currently operated in Klamath County, and are subject to change as facility numbers increase or decrease. Authorize Department Head to sign. 

Documents:
  1. FIPP_001.pdf
8.

Licenses

1.

In the matter of approving a recommendation for a renewal liquor license for That Thing & Go, Crater Lake Junction Travel Center, Odell Lake Lodge & Resort, Albertsons, Dollar General #18282 Crescent, Dollar General #16696 Chiloquin, Shield Crest Golf Course, Liens Store, Silver Lake Mercantile, Sycan Store, Homedale Mini Mart, Parkway Mini Mart, Klamath Falls Kampground Inc. and Whoa Tavern. - BOCC

Background: The Oregon Liquor Control Commission (OLCC) verifies that each tavern/store has met the necessary conditions to sell liquor.  The County’s position is a recommendation only and the OLCC may take the recommendation into consideration before granting or refusing the license.

Fiscal Impact: $10.00 revenue to General Fund Commissioners for each renewal license. 

Recommended Motion: Note for the Record.

9.

Other County Business

10.

Commissioner Reports

11.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org