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  Board of Commissioners Business Meeting Agenda
July 23, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the July 9, 2019 business meeting. - BOCC

Background: Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 
5.

Proclamations/Presentations

1.

In the matter of proclaiming July 21-27, 2019 as the “Pretrial, Probation & Parole Supervision Week - in Klamath County, Oregon.- BOCC

Background:  July 21-27, 2019 is a week to commemorate the important work done by Community Corrections, around the world, to keep our communities safe. Community Corrections professionals are in a unique position to make real differences in people’s lives.

Fiscal Impact: None.

Recommended Motion:  Read the attached proclamation for the record.

6.

Bids/Awards/Proposals

1.

In the matter of the BOCC authorizing the Maintenance department to issue an ITB for the Community Corrections roofing project. Fiscal impact to be determined. Thomas Banks, Maintenance

Background:  The Community Corrections roof is 17 years old and needs to be re-roofed.

Fiscal Impact:  To be determined.

Recommended Motion:  The Klamath County Board of Commissioners approve an ITB to re-roof the Community Corrections building, 3203 Vandenberg Road, Klamath Falls, OR.  The Maintenance department budgeted for this project in the 2020 fiscal year.  Fiscal impact to be determined.
7.

Orders

1.

In the matter of appointing Stephanie Hirche and reappointing Amy Boivin, Tessa Gutierrez, Vickie Kaber and Cheri Sandberg to the Klamath Housing Authority Board. - BOCC

Background: The Klamath Housing Authority Board has vacancies and has recommended the appointment of Stephanie Hirche and the reappointment of Amy Boivin, Tessa Gutierrez, Vickie Kaber and Cheri Sandberg.  The above named applicants are willing, able and eligible to serve another term on the Board.

Fiscal Impact: None.

Recommended Motion:  Approve and sign the attached Order appointing Stephanie Hirche and reappointing Amy Boivin, Tessa Gutierrez, Vickie Kaber and Cheri Sandberg to the Klamath Housing Authority Board commencing this day and continuing until July 31, 2023.

8.

Agreements

1.

In the matter of Amendment 1 to Intergovernmental Agreement WRD 18 048 with the Oregon Water Resources Department. - Dani Watson, Watermaster

Background:  The Agreement is to document the arrangement between the two parties  to provide personnel services for certain tasks of the Assistant Watermaster located in the Klamath County Watermaster’s Office and to establish compensation for those services.  Amendment 1 pertains to Section 3: Effective Date and Duration and to Section 6: Compensation and Payment Terms.

Fiscal Impact: $5,000.00 Revenue in the General Fund, Watermaster Department.

Recommended Motion:  Approve and authorize the Chair to sign the attached Amendment 1 to Intergovernmental Agreement WRD 18 048 with the Oregon Water Resources Department. The fiscal impact is $5,000.00 Revenue in the General Fund, Watermaster Department.



2.

In the matter of approving Intergovernmental Agreement No. WRD 19 061 between the State of Oregon acting by and through its Oregon Water Resources Department and Klamath County.- Dani Watson, Watermaster

Background:  The purpose of this Agreement is to establish a funding mechanism for the costs related to the services and duties of an Assistant Watermaster for Deschutes Basin pursuant to ORS 540.045.  The related costs include but not limited to salary, benefits and other payroll expenses (OPE), supplies and I/T Services from July 1, 2019 through June 30, 2020.

Fiscal Impact: $1,000.00 Expense to the General Fund, Watermaster Department.

Recommended Motion:  Approve and sign the attached Intergovernmental Agreement No. WRD 19 061 between Oregon Water Resources Department and Klamath County. The fiscal impact is a $1,000.00 Expense to the General Fund, Watermaster Department.

3.

In the matter of approval and signature of Agreement between Klamath County and Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health (KBBH) to provide Mentor Program Services for individuals supervised by Community Corrections. Community Corrections Aaron Hartman

Background: Klamath County issued a Request for Proposals for Mentor Services for individuals on Community Supervision. The proposal from KBBH was accepted by Klamath County.

Fiscal Impact: Annual expenditure of $100,000.00 per year to the Community Corrections Operating Fund.

Recommended Motion: 
Motion for approval and signature of Agreement between Klamath County, by and through Community Corrections and the Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health (KBBH). Fiscal Impact: Annual expenditure of $100,000.00 from the Community Corrections Operating Fund.



4.

In the matter of approval and signature of Agreement between Klamath County and Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health (KBBH) to provide Residential Monitoring Services for individuals supervised by Community Corrections. Community Corrections Aaron Hartman

Background:  Klamath County issued Request for Proposals for Residential Monitoring Services for individuals on Community Supervision. The proposal from KBBH was accepted by Klamath County.


Fiscal Impact:
Annual expenditure of $400,000.00 per year to the Community Corrections Operating Fund.


Recommended Motion:  
Motion for approval and signature of Agreement between Klamath County, by and through Community Corrections and the Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health (KBBH) for Residential Monitoring Services. Fiscal Impact: Annual expenditure of $400,000.00 from the Community Corrections Operating Fund.

5.

In the matter of approval of Memorandum of Understanding (MOU) to support the Youth Attendance Team (“YAT”); between the Juvenile Department, the Klamath Falls City School District, and the Klamath County School District.-Dan Golden, Juvenile Department Director

Background: The two school districts wish to continue the collaboration with the juvenile department to support YAT. The school districts will contribute sufficient funds to the juvenile department to employ the Juvenile Justice Specialist (JJS) for the current fiscal year. The JJS will manage a truancy caseload in juvenile court and work with the school districts to reduce truancy and threats of school violence.

Fiscal Impact:   The Klamath Falls City School District will contribute $23,000, the Klamath County School District will contribute $36,000, and the Juvenile Department will contribute $24,000 in staff services to support the YAT program. Total: $59,000 revenue to Juvenile. 

Recommended Motion: Approve the MOU between the Juvenile Department, Klamath County School District, and Klamath Falls City School District to support the YAT program and the JJS position at the Juvenile Department for fiscal year 2019-20. The Klamath Falls City School District will contribute $23,000, the Klamath County School District will contribute $36,000, and the Juvenile Department will contribute $24,000 in staff support and materials. Total: $59,000 revenue to the Juvenile Department.
6.

In the matter of approving the Experiential Internship Agreement between Oregon State University (OSU) and Klamath County Public Health (KCPH). – Jennifer Little, Klamath County Public Health

Background:  KCPH collaborates with OSU to provide opportunities for students majoring in degree programs within the College of Public Health and Human Sciences to enhance experience in the field of Public Health. This partnership first was established in 2016. The agreement is effective from the date fully executed and will remain in effect for a period of three (3) years. 

Fiscal Impact:  No fiscal impact. 

Recommended Motion:  Move to approve the Experiential Internship Agreement between Oregon State University (OSU) and Klamath County Public Health (KCPH). No fiscal impact. Authorize Department Head to sign.

Documents:
  1. OSU INTERN_001.pdf
7.

In the matter of execution of Amendment #01 to prior approved Agreement #30859 between Klamath County (County), the City of Klamath Falls (City) and the State of Oregon (State) acting by and through its Department of Transportation for implementation of OR140: Brett Way Extension (K Falls). Jeremy Morris, Public Works

Background: Agreement #30859 was approved and executed as of June 23, 2016, however it has been determined by all parties that the agreement needed amended to revise the funding amounts, add right of way to be contributed by the County, add required ADA language and update the right of way language.

Fiscal Impact:  $550,000.00 additional expense ($850,000.00 total) to the Public Works Federal Reserve Fund.

Recommended Motion:  Board approve and execute Amendment #01 to prior approved Agreement #30859 between Klamath County (County), the City of Klamath Falls (City) and the State of Oregon (State) acting by and through its Department of Transportation for implementation of OR140:  Brett Way Extension (K Falls).  Fiscal Impact is $550,000.00 additional expense ($850,000.00 total) to the Public Works Federal Reserve Fund. 
9.

Grants

1.

In the matter of approval to apply for the 2019 – 2021 Oregon Criminal Justice Commission’s (CJC) “Justice Reinvestment Grant Program” FY19-21 Grant and FY19-21 Supplemental Round Funding Grant. Community Corrections, Aaron Hartman

Background: Community Corrections was approved to apply and subsequently awarded the 2017-2019 Oregon Criminal Justice Commission's (CJC) "Justice Reinvestment Grant Program" Grant. The JRI Grant and Supplemental Grant funds finance operations at the Klamath County Jail, The Klamath County Pre-Trial Program, the DDA at the Klamath County District Attorney's office and the Klamath Evidence Based Sentencing Program, Klamath Basin Behavioral Health, and 10% to Victim Services.

Fiscal Impact: Applying for grant funding in the amount of $1,299,782.79 and supplemental funding in the amount of $263,581.

Recommended Motion: Authorize Community Corrections to apply for the 2019-2021 Oregon Criminal Justice Commission's (CJC) "Justice Reinvestment Grant Program" FY19-21 Grant and FY19-21 Supplemental Round Funding Grant and authorize Aaron Hartman to sign the application. Fiscal Impact: Applying for grant funding in the amount of $1,299,782.79 and supplemental funding in the amount of $263,581.
10.

Other County Business

1.

In the matter of approving the revised bylaws of the Klamath County Administrative Advisory Committee. - BOCC

Background: The bylaws of the Klamath County Administrative Advisory Committee needed revisions to include using audio as a form of record keeping as well as the ability to have meetings as needed when there are no agenda items. The Committee reviewed the requested revisions and agreed to the changes.

Fiscal Impact: None

Recommended Motion:  Review and approve the attached revised bylaws of the Klamath County Administrative Advisory Committee.

Documents:
  1. 20190709133623.pdf
11.

Commissioner Reports

12.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org